2304 : Empowering Teams through Clear Areas of Responsibility

 

One of my guiding principles in team management is granting my subordinates clear areas of responsibility and decision-making within their designated realms. This philosophy is not something I dreamt up overnight; it was passed down to me during my tenure in China by a cherished friend and coach from Toyo Eng, Iida-san, in 2011.

Iida-san's counsel was straightforward yet profound: “Do not interfere with the methods or responsibilities of your subordinates. Only step in when they recognize and communicate that a matter exceeds their jurisdiction." Most team members, when given such autonomy, approach their tasks with heightened commitment and a sense of ownership. As managers, our role then pivots to addressing issues that surpass their scope. Our energies are better channeled into fostering creative outcomes, making prompt decisions, and offering guidance when consulted.

This management style has resonated with me deeply. Irrespective of the geographical context, it has invariably elevated levels of empowerment and self-motivation within my teams. Moreover, it serves as an antidote to micromanagement, a managerial style I view as counterproductive.

The Benefits of This Approach

For Subordinates:

• Showcase performance driven by their decisions.
• Exercise discretion in problem-solving and task completion.
• Develop autonomy, a cornerstone of motivation, as elucidated by Daniel Pink in his book "DRIVE."

For Managers:

• Curtail the tendency to micromanage.

• Reduce unproductive and reactive work hours, allowing space for strategic thinking and proactive actions.

• Highlight the importance of clear job descriptions, ensuring goalposts remain fixed and transparent.                

2303: Last Responsible Moment" (LRM)

In a follow-up to our discussion on Time Discount Rate, detailed in post No.2301 on 3rd August, I would like to delve into an intriguing contrast: The "Last Responsible Moment" (LRM). As a staunch advocate for Time Discount Rate, I find the concept of LRM a challenging but enlightening approach. This piece aims to explore how these seemingly opposite notions can be used in varying scenarios, providing insights into both their benefits and applicability.

The Last Responsible Moment (LRM) Explained

The LRM is a principle often used in Agile project management and Lean thinking. It entails the deliberate delay of decision-making until the need becomes absolutely urgent—yet still within a timeframe that won't adversely impact the final outcome. To illustrate the practical benefits of LRM, let's explore two scenarios, relating them to our previous discussion in No.2301.

Case 1: Cleaning a Hot Pan

After cooking, a hot pan can usually be cleaned with just a few swift swipes. Allow it to cool for a few hours, though, and those stains become far more stubborn, often requiring reheating or hard scrubbing with a strong detergent.

Utilizing the LRM theory, one might choose to delay cleaning the pan until it's necessary for the next cooking opportunity. By doing so, one might discover a new cleaning method or realize that the pan can be reused for cooking the same recipe, making the cleaning task more straightforward than originally anticipated.

Case 2: Troubleshooting Early in the Day

Consider a problem that arises in the morning, one that could be easily solved if addressed promptly. Left unattended, other factors might surface by afternoon, turning a simple issue into a complicated situation.

However, with the LRM approach, one may opt to delay action, anticipating new solutions or finding that the problem resolves itself or becomes irrelevant. This, in turn, might make resolving the issue simpler than initially thought.

Time Discount Rate and LRM: A Comparative Analysis

The Last Responsible Moment (LRM) and Time Discount Rate may stem from different fields, but both deal intricately with the management of time and decision-making. They represent strategies that, though seemingly at odds, can provide valuable insights into the dynamics of timely decision-making and problem-solving.

In a forthcoming post, I'll delve into how we might distinguish between these two concepts. This analysis will deepen our understanding of these strategies and their application in our daily lives.

Stay tuned, and give me some time to unravel these intriguing ideas further.

2302 : The Art of Peacetime Communication: Why One-on-One Meetings Outshine Emergency Dialogues

Typically benefit of One on One meeting are listed in according to Chat GPD...www

1. Clear Communication: 
2. Building Relationships: 
3. Personalized Feedback: 
4. Increased Engagement: 
5. Problem-Solving:
6. Goal Setting and Alignment: 
7. Identifying Opportunities and Challenges: 
8. Increased Accountability: 
9. Flexibility and Adaptation: 
10. Emphasizing Individual Value: 
11. Conflict Resolution: 
    

They are definitely correct, but I think that it misses an essential prerequisite that it is to be held in peacetime. It is common sense, but I believe it is a vital element of why one-on-one meetings do work and lead to effective results.

When does the manager communicate with staff? Usually when they need to talk about some issues or emergency. At that time, managers try to talk about essential points and core points which are usually painful for both manager and staff. The problem usually needs to be solved within a constrained timeframe and budget, transforming the discussion into something more akin to an investigation than a dialogue.

On the other hand, one-on-one meetings occur on a regular basis, regardless of whether it's busy or not, sunny or rainy. These interactions are not event-driven. There are no urgent agenda items or issues, but within the planned time slot, both sides can converse freely. Theoretically, the staff's side is the main speaker in a one-on-one meeting, but it should be interactive communication. Sometimes the material or agenda might be lacking, but both sides try to find topics that might include concerns and threats. I think that this dynamic allows for the most effective risk identification and preventive action, which can be addressed spontaneously and solved within current resources as part of routine work.

Emergency situations are akin to fire breaks; they become priority activities. Staff may or should become involved in resolving the emergency, even stopping all their daily routine activities. In these situations, how the manager begins the dialogue with staff is crucial. It often would not be a dialogue at all, but rather an order.

In conclusion, regular one-on-one meetings held in times of peace enable an open and interactive conversation that can lead to effective risk management and problem-solving. By contrast, emergency communications are more directive and less collaborative, reflecting the urgency of the situation. The practice of consistent one-on-one meetings can foster a more collaborative and responsive team, ready to handle both the routine and the unexpected.

Opening my Blog : Navigating the Future of Work: Empower, Elevate, and Balance

 Welcome to "Navigating the Future of Work," a unique space dedicated to exploring contemporary work practices, fostering professional growth, and cultivating the harmony of work and life. Here, we aspire to help you transcend the boundaries of traditional leadership, all the while adapting to the dynamic landscape of the corporate world and the unique challenges it presents.

Our audience spans the Gen Z who are just entering or are establishing themselves in the management sphere, middle-aged professionals who have achieved substantial growth but are looking to reach new heights, and senior leaders such as Chief Operating Officers and Human Resource Directors who are seeking fresh insights into managing their teams effectively in this evolving work environment.

We understand that the modern workplace is not just about executing tasks and meeting deadlines; it's about working smart, enhancing career value, and finding the ideal work-life balance. We believe that work should not only be about efficiency but also about the overall enrichment of your professional and personal life.

In our first category, "Advising way of Effective Work," we delve into strategies, tips, and tools to optimize your performance and productivity. We will share proven methodologies and innovative approaches to help you and your teams deliver results in a smarter, more efficient manner.

Our second focus area, "Improve Career Value," will provide guidance on how to amplify your career worth in the ever-competitive job market. We aim to help you understand your unique selling proposition, amplify your strengths, and convert your weaknesses into opportunities for growth and development.

Lastly, in "Effortless Work and Life," we explore how to strike a perfect balance between your professional endeavors and personal life. We know that 'effortless' might seem like an ambitious word, but we are here to show you that with the right mindset and practices, it can become your reality.

Our blog is not just about sharing insights; it's about starting conversations, encouraging introspection, and fostering a community of professionals who are committed to not only meeting but surpassing their career goals. We invite you to join us in this journey, share your insights, and learn from others.

Whether you are a Gen Z professional looking to make your mark, a seasoned executive aiming to reinvent your approach, or a senior leader keen to harness the power of your team, "Navigating the Future of Work" is your go-to resource.

Welcome aboard. Let's reimagine the future of work together.

About editer

Welcome to my first blog post! Rather than a traditional professional overview, I'd like to provide an insight into my professional journey and personal preferences. My career is filled with unexpected turns, accomplishments, and reflections on work-life balance. Professional Background I have spent over 20 years in the petroleum and petrochemical industry as an EPC contractor. Was this a calculated career move after my graduation? Not exactly. I stumbled upon this field when a job opportunity presented itself right before me. Professional Profile Jan/22 - Present: Air Liquide Japan

‘16 - ‘21: Yokogawa Electric Corporation

• Head, Global Proposal Dep
• Global Sales Leader for O&G, Refinery

‘06 - ‘16: Toyo Engineering Corporation

• RAPID project On-Shore PM
• Middle East and African Project Div
• Proposal Control Dept
• Engineer of Elec & Inst Construction

‘98 - ‘06: Kokusai Keiso Co., Ltd.

• ‘99: Kokusai-Keiso-Indonesia

Qualifications

• US PMI Project Management Professional (PMP®)
• Nagoya Univ Commerce Executive MBA General Management Program (2021)
• Tokai University Bachelor of electric control (1998)

Personal Interests

• [My Fan]: Motorcycle riding
• [Side Business]: Consulting for project operation
  

Reflections on Work-Life Balance Since joining Toyo in 2006, I’ve managed to escape the typical 24/7 grind of the EPC business—a field known for its VUCA model, requiring strict time and cost management due to various external factors. As a young team leader, I may be able to have occasionally sabotaged or escaped from tough work. However, ascending to a middle management position in a corporate line disallowed such freedom. Yet, I still manage to balance work and life successfully. I even earned my MBA in 2019 and acquired my PMI-PMP this year, and I consult for friends on weekends. Many of my friends and colleagues often question how I manage my time and maintain my peace of mind. Why? I believe that my blog will shed light on this and provide valuable tips for both your private and professional life. Join me as I share insights from my unique journey that could guide you in yours!

2301: Time Discount Rate: A Simple Theory for an Effortless Life

The concept of the "Time Discount Rate" fascinates me. At its core, it's an economic principle relating to the value of future benefits or costs. But more than just a dry financial term, I believe it's a life philosophy that can guide us toward a more effortless existence. Let me illustrate this concept with a couple of relatable examples.

Case 1: Cleaning a Hot Pan

After cooking, cleaning a hot pan requires just a few swift swipes. But if you leave it for a few hours, the stains become difficult to remove. You might need to warm up the pan again or use a strong detergent and scrub very hard.

This situation clearly demonstrates the idea of time discounting in action. Acting immediately saves you effort and resources down the line. In this instance, taking immediate action equates to advance preparation, enabling you to earn a clear time benefit.

Case 2: Troubleshooting Early in the Day

Consider a problem that arises in the morning. If addressed promptly, it can be easily solved and resolved. But if left unattended, other factors might arise by the afternoon, making the situation much more complicated than it was in the morning.

Again, we see the time discount rate at play. By dealing with an issue at its onset, you can save time and prevent further complications.

Practical Application: Housekeeping and Beyond

You may recognize Case 1 as a common housekeeping task, but it is more than just that. It represents a specific act that you can perform in advance to save time and effort.

So how can you use this beneficial time that you've saved? That's entirely up to you, but I would recommend using it to sow the seeds for your future. Planting these seeds, whether they are related to personal development, hobbies, or even financial investments, can be the first step toward a more effortless life.

My thoughts

The theory of the Time Discount Rate is more than just an economic concept. It's a way of living that encourages immediate action to save effort in the future. By recognizing and applying this principle, we can create more time for ourselves and invest it in areas that matter most to us.

By adopting this philosophy, you're not just managing your time better; you're actively creating opportunities for growth and enjoyment in your life. So why not try implementing the Time Discount Rate in your daily routine? It might just be the key to a more relaxed and rewarding life.

Quote; https://corporatefinanceinstitute.com/resources/valuation/discount-rate/